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I.                   DURATION OF MANDATES IN EXECUTIVE COMMITTEE

1.      Mandates of President,  Vice President and Treasurer

The Executive Committee will choose its President and Vice President for a mandate of two years, which can be renewed once.

The Treasurer’s mandate shall be of four years and can be renewed without limit of time.

II.                ORGANIZATION OF THE COMMITTEES AND DIVISIONS

2.      Divisions

Within the Academy are nine Divisions:

Chemical Sciences

Computational Sciences

Earth Sciences and environmental Sciences

Engineering

Materials Science

Mathematics

Medicine and Life Science

Physical Sciences

Social Sciences and Humanities

Every three years, members of each Division elect the Head of their Division.  Heads  of  Divisions cannot be  elected  for more than two terms ( or six years).

The Heads of Divisions are members of the Academic Council.

3.      The General Board

The General Board is composed of the Heads of Divisions (Academic Council) and the members of Presidium. The General Board decides on election of new members, nominated by the scientific committees, and votes on the awarding of the Blaise Pascal Medals. Its debates are confidential.

4.      The Academic Council

The Academic Council is composed of the Heads of Divisions. The Council elects its Chairman among heads of divisions. Chairman cannot be elected  for more than two terms ( or six years).The role of the Academic Council is to propose activities for each of the ten Divisions, to develop the objectives of the Academy, regarding or concerned with its activities and all ethical issues related to them.  The Academic Council reports to the Executive Committee.

5.      The Scientific Committee

The Scientific Committee is composed of four members of each Division, working under direction of their respective Head of Division. It advises the Executive Committee on scientific matters; evaluates the scientific relevance of projects, proposes to the Executive Committee scientific activities, identifies research priorities and helps in the organization of international research networks. It acts on its own initiative or on Executive Committee’s request.  

The Scientific Committee organizes annual elections for the Academy’s awards.

The Scientific Committee collaborates with the Editorial Board to validate the editorial policies.

The Scientific Committee is required to report to the Executive Committee every 6 months.
 

6.      The Editorial Board

The  Editorial Board is composed of members elected by the Eurasc members every three years.

The   Editorial Board advises the Academic Council on editorial activities of the Academy and helps in the organization of these activities. It advises on possible publications and also oversees the Annals and other Academy publications.

The Editorial Board is required to report to the Executive Committee about its activities every 6 months.

7.      Ad hoc Selection Committees

For each Eurasc award (other than the Blaise Pascal Medals), the concerned Head of Division and Scientific Committee will select two Officers to represent the Academy in the Selection Committee ; two other members of this committee will be chosen by the other institution(s) co-organising the award, and another member of this committee will be chosen by a sponsor. Their votes on the candidates shall be confidential. The decision will be announced to the awardees and published on the website.

The Selection Committees are temporary.

8.      The Board of Trustees 

A Board of Trustees will be established as an Advisory Board for the Executive Committee.

II. THE MEMBERS

9.      Election of members

Candidates for election to the Membership must have made a substantial contribution to the improvement of natural knowledge in all areas   listed  in the European Research  Council Panels (in  attachment).

The Academy elects its members, individuals or legal entities, only on their scientific merits. Their countries of origin, nationality, or other criteria are not taken into consideration. Membership is open to (i) all scientists working at least 50 % time within Europe, (ii) scientists having citizenships from European countries even if currently working outside of Europe and (iii) non-European scientists of exceptional talent who, by virtue of their prestige and scientific accomplishment, bring additional expertise to Eurasc.

Every Eurasc member may present a candidate for election. The name of the candidate, with a supporting letter from two nominating members, a CV, a resume of 5 pages and a list of publications are submitted to the President or one of the Vice Presidents. After a preliminary screening the presentation documents are sent to an appropriate Head of Division.

Each Head of Division organizes at least two meetings a year with the Scientific Committee members of his/her Division. Their duty is to screen credentials of the candidates. Their decision of nominating a candidate and the proposed status (Honorary Member or Fellow ) shall be sent to the  General Board. The election is based on scientific merit .

The certificate of membership and Eurasc ID are issued by the President.

10.       Fees, certificates, access number

The members, after paying their fee, are issued the Academy’s certificate and I.D.  The certificates will be dated and numbered. The members will also receive a private number, valid for one year, giving access to the reserved area of the website.  

If the annual fee is not paid by a member, the Executive Committee may decide to place the member on a list of inactive members. Inactive members cannot hold any office, nor may they participate in voting procedures or be admitted to the Academy’s activities free of charge.

After two years on the inactive list, members will be removed from the list of members.
 

11.     Temporary membership of Awardees

The General Board may establish temporary membership for winners of particular Eurasc awards. The Awards conditions shall describe the rights and duties attached to such temporary membership.

III. ELECTION OF OFFICERS

12.     Procedure of officers’ election

Every election year, the Executive Committee shall announce the forthcoming elections to all active members, by personal e-mails and by a special announcement on  the members’ area of the website. The announcement will specify the vacant offices, the duties, the duration of mandates or functions, the requirements for candidatures, the elections procedures and calendar.

Only active members citizens of EU countries shall be eligible for the Academic Council ; the Scientific Committee and the Editorial Board shall be composed at least of ¾ citizens of EU countries.

The candidates’ CV and proposals of programs shall be published on the members’ area of the website. 

An Electing Committee, composed of up to five non-candidates members of the previous Presidium, Academic Council, Scientific Committee or Editorial Board, shall decide upon the validity of the proposed candidates and monitor the voting procedures.

The elected candidates shall be personally informed via e-mail and the results of elections shall be published on the website. 

The elected candidates shall be personally informed via e-mail and the results of elections shall be published on the website. 

IV. AWARDS

13.        Annual awards

Each year elections for the Eurasc awards are organized by the Scientific Committee.

The General Board shall vote on the candidates for the Blaise Pascal Medals and the Nikola Tesla Award.
 

V. GENERAL ASSEMBLY MEETING

14.        The General Assembly Meeting

All members are eligible to attend the General Assembly Meeting. A two week advance notice of any meeting is required. The General Assembly meets to discuss the governance of the Academy, its aims and objectives, and the approval of all matters related to them.