BYLAWS OF THE EUROPEAN ACADEMY OF SCIENCES
Adopted by the Executive Committee of the European Academy of Sciences
Amended at least by the Executive Committee on June 18th, 2007
I. ORGANIZATION OF THE COMMITTEES AND DIVISIONS
1. Composition of the Divisions
Within the Academy are seven Divisions: Biology and Life Sciences; Engineering & Material Sciences; Physics ; Earth Sciences; Chemistry; Mathematics and Computer Sciences; Social Sciences.
Every two years, members of each Division elect the Head of their Division.
The Heads of Divisions are members of the Academic Council.
The Heads of each Division select from their Division five electors.
2. The Academic Council
The Academic Council shall be composed of the Heads of Divisions and one member of the Executive Committee. The Council shall elect its Chairman.
The role of the Academic Council is to propose activities for each of the seven Divisions, to develop the objectives of the Academy, regarding or concerned with its activities and all ethical issues related to them. The Academic Council reports to the Executive Committee.
3. Composition of the Scientific Committee and of the Editorial Board
The officers of these two Committees will be elected by the Executive Committee, for a term of three years. Each year, one third of the members will be renewed. Officers may be re-elected.
4.
The Scientific CommitteeThe Scientific Committee advises the Executive Committee on scientific matters; evaluates the scientific relevance of projects, proposes to the Executive Committee scientific activities, identifies research priorities and helps in the organization of international research networks. It acts on its own initiative or on Executive Committee’s request.
The Scientific Committee organizes annual elections for the Academy’s awards.
The Scientific Committee collaborates with the Editorial Board to validate the editorial policies.
The Scientific Committee is required to report to the Executive Committee every 6 months.
5. The Editorial Board
The Editorial Board advises on editorial activities of the Academy and helps in the organization of these activities.
It advises on possible publications and also oversees the Annals and other Academy publications.
The Editorial Board is required to report to the Executive Committee about its activities every 6 months.
6. The Board of Trustees
A Board of Trustees will be established as an Advisory Board for the Executive Committee.
II. THE MEMBERS
7.
Election of members
The Academy elects its members, individuals or legal entities, only on their scientific merits. Their countries of origin, nationality, or other criteria are not taken into consideration.
Every EAS member may nominate a candidate for election. The name of the candidate and appropriate documents are submitted to the President or one of the Vice Presidents. After a preliminary screening the nomination documents are sent to an appropriate Head of Division.
Each Head of Division assigns on annual basis five members as electors. Their duty is to screen credentials of the candidates. Their opinions, given anonymously, shall be sent to the Scientific Committee, which shall forward them to the Executive Committee with its opinions and votes about the election of new members and the status
(Honorary Member, Fellow, Member, and Corresponding Member). The election is based on scientific merit but takes in consideration that 70 % at least of members have to be of EU countries.The certificate of membership and EAS ID are issued by the President.
8. Fees, certificates, access number
The members, after paying their fee, are issued the Academy’s certificate and I.D. The certificates will be dated and numbered. The members will also receive a private number, valid for one year, giving access to the reserved area of the website.
If the annual fee is not paid by a member, the Executive Committee may decide to place the member on a list of inactive members. Inactive members cannot hold any office, nor may they participate in voting procedures or be admitted to the Academy’s activities free of charge.
After two years on the inactive list, members will
be removed from the list of members.
III.
ELECTION OF OFFICERS
9. Procedure of officers’ election
Every year, the Executive Committee shall announce the forthcoming elections to all active members, by personal e-mails and by a special announcement on the members’ area of the website. The announcement will specify the number of vacant offices, the duties, the duration of mandates or functions, the requirements for candidatures, the elections procedures and calendar.
Only active members shall be eligible for offices.
An Electing Committee, composed of five non-candidates members of the previous Academic Council, Scientific Committee or Editorial Board, shall decide upon the validity of the proposed candidates and monitor the voting procedures.
The candidates’ CV and proposals of programs shall be published on the members’ area of the website.
The elected candidates shall be personally informed via e-mail and the results of elections shall be published on the website.
IV.
AWARDS
10. Annual awards
Each year elections for the EAS awards are organized by the Scientific Committee.
V. GENERAL ASSEMBLY MEETING
11. The General Assembly Meeting
All members are eligible to attend the General Assembly Meeting. A two week advance notice of any meeting is required. The General Assembly meets to discuss the governance of the Academy, its aims and objectives, and the approval of all matters related to them.
